Privacy Policy

The confidentiality and security of your personal data are particularly important for us. It is with this aim and this goal of transparency in mind that we have drawn up this privacy policy that will explain how we use the personal data we collect from you when you use our website or engage with us through our online or social media platforms. By accessing any page of this website, you agree to be bound by the terms set out below.

What data do we collect and where do we get it from?

For those visiting our website and submitting our contact form, we may collect personal identification information from you such as name, email address and phone number. We may also collect and process information that you provide during your correspondence with us. This could include, but is not limited to, any of the following ways: giving information directly to us by methods including filling in forms either on our website, online platforms or via other electronic media; requesting any of our goods, services, downloads or other information; communicating with us through methods including but not limited to e-mail, telephone and written correspondence.

We may collect non-public personal information about you from your discussions with us, legal documents, information you supply to us, and from applications and other forms completed by you or provided to us by your authorised representatives and other fiduciaries. We may also collect personal data from email correspondence, telephone calls, paper communications, social media, our own website and online platform, visiting our offices, providing products or services to us and trade events such as conferences. For those visiting our website and online platform or engaging us through social media, we may collect information relating to IP addresses, social media handles and usernames.

As new job vacancies arise, we may use web forms on our website to gather initial applications for the position advertised or you may choose to email us directly with your application. We will gather your name, address and contact details, including email address and telephone number. We may also gather information such as details of your qualifications, skills, experience and employment history should you choose to upload or send us your curriculum vitae. We may also gather information through publicly available sources with professional relevance: professional social media and networking sites; job boards that you have registered your details on; online curriculum vitae libraries; corporate websites.

How do we use and share personal information?

How we use your personal data will depend on which services you use, how you use those services.

We use information submitted via our contact form to help with your enquiry. This information will be shared with the department most relevant to your enquiry in order to provide you with the best possible answer. We only ever share your personal data with other employees if it is absolutely necessary. For example, if you submit an enquiry through our website, that information will be sent to the employees best suited to deal with that particular enquiry and no one else.

Unless expressly agreed otherwise, we may disclose the information described above to other non-affiliated service providers, such as providers of reporting data and data storage for our everyday business purposes in supporting our provision of services. They will have access to your information as reasonably necessary to perform these tasks on our behalf and are obligated not to disclose or use it for any other purposes. Where appropriate, we will implement technical measures to protect a data subject's rights. This can include anonymising or pseudonymisation of data and restricting the amount of personal data processed, the access granted and/or any retention period.

Our affiliates may also use non- public personal information about you to determine eligibility for services. This information is only provided with the understanding that it will be maintained in confidence. To opt out of affiliate use of your personal information for eligibility, please contact us.

We use data for security, fraud prevention and investigations. We use your data (including your communications) if we think it’s necessary for security purposes or to investigate possible fraud or other violations of this privacy policy and/or attempts to harm our partners, members or visitors.

We won’t share your information with any other organisations so they can use your data to contact you for marketing, market research or commercial purposes.

All the information you provide through our job application form will only be used for the purpose of progressing your application, or to fulfil legal or regulatory requirements if necessary. We will not share any of the information you provide during the recruitment process with any third parties for marketing purposes. The information you provide will be held securely by us and/or our data processors whether the information is in electronic or physical format. We will use the contact details you provide to us to contact you to progress your application. We will use the other information you provide to assess your suitability for the role you have applied for.

We may send your data outside the jurisdiction from which it originated or was collected. The personal information we collect on our site may be sent to countries in which we or our affiliates or subsidiaries, operate and maintain facilities. We may also store and process the information there. Where personal data is transferred or accessed outside of a specific jurisdiction, we require that appropriate safeguards are in place to comply with any applicable data protection regulations. Although the laws that protect personal information in those countries may differ from the laws where you live, we will take all steps necessary to ensure that your privacy and personal information is protected. By using our site and giving your information to us, you consent to the transfer of the data outside of your country.

In certain cases we may need to share your data when we believe it’s required by law or to help protect the rights and safety of you, us or others. It is possible that we will need to disclose information about you when required by law, subpoena, or other legal process or if we belief that disclosure is reasonably necessary to: investigate, prevent, or take action regarding suspected or actual illegal activities or to assist government enforcement agencies; enforce our agreements with you; investigate and defend ourselves against any third-party claims or allegations; protect the security or integrity of our services (such as by sharing with companies facing similar threats); or exercise or protect the rights and safety of our visitors, partners, personnel, or others.

We will attempt to notify individuals about legal demands for their personal data when appropriate in our judgment, unless prohibited by law or court order or when the request is an emergency. We may dispute such demands when we believe, in our discretion, that the requests are overbroad, vague or lack proper authority, but we do not promise to challenge every demand.

How do we process and retain personal data?

We have lawful bases to collect, use and share data about you. You have choices about our use of your data. We will only collect and process personal data about you where we have lawful bases. Lawful bases include consent (where you have given consent), contract (where processing is necessary for the performance of a contract with you (e.g. to deliver the services you have requested) and legitimate interests. Where we rely on your consent to process personal data, you have the right to withdraw or decline your consent at any time and where we rely on legitimate interests, you have the right to object.Personally identifiable information entered through our websites contact forms is only kept as long as it is needed in order to progress and answer your enquiry or as long as we have an ongoing dialogue with you. After this it will be securely deleted.

We take reasonable steps to ensure the accuracy of the information we hold about you. We will not use your personal information unless it is (to our knowledge) accurate and up to date. We typically will only retain your personal information for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting or reporting requirements. To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means and the applicable legal requirements.

In some circumstances we may anonymise your personal information so that it can no longer be associated with you, in which case we may use such information without further notice to you. When the purposes for which we have collected the data for have ended we will retain and securely destroy your personal information in accordance with our policy, applicable laws and regulations.

What are your rights and choices in relation to personal information?

It is important that the personal information we hold about you is accurate and current. Please keep us informed if your personal information changes during your relationship with us. You also have rights and choices which you can exercise with respect to the data we hold on you. You have the right to: obtain access to your personal information; request a copy of your personal data; ask us to change, update, correct or fix your data in certain cases, particularly if it’s inaccurate; ask us to erase or delete all or some of your personal data; object, limit or restrict our use of all or some of your personal data; withdraw consent.

As an individual you have additional rights under GDPR if you reside in the European Union (EU), European Economic Area (EEA), and Switzerland. These are: (i) the right to be informed: Individuals have the right to be informed about the collection and use of their personal data. This is a key transparency requirement under the GDPR. Where we collect your personal data we will reference our privacy and cookie policy wherever possible, and we will always be open and transparent about what we do you with your personal data; (ii) rights in relation to automated decision making and profiling: automated individual decision-making (making a decision solely by automated means without any human involvement); and profiling (automated processing of personal data to evaluate certain things about an individual). Profiling can be part of an automated decision-making process; (iii) the right to file a complaint if you feel we have breached your rights in relation to your personal data: more information can be found here: https://ico.org.uk/for-organisations/guide-to-the-general-data-protection-regulation-gdpr/

If you would like to exercise any of these rights, please do not hesitate to contact us.

How do we use cookies?

This website uses web-enabled cookies. A cookie is a small data file that resides on your computer, mobile phone, or other portable device which allows us to identify users and to distinguish the session for the purpose of storing user preferences when you return to our website using the same computer and web browser. They are widely used in order to make websites work, or work more efficiently, as well as to provide information to the owners of the site.

You can remove or block cookies using the settings in your browser, but in some cases doing so may impact your ability to use the website. Most web browsers allow some control of most cookies through the browser settings. To find out more about cookies, including how to see what cookies have been set and how to manage and delete them, visit www.aboutcookies.org or www.allaboutcookies.org.

How do we safeguard your personal data?

We are committed to protecting the security of your personal information. We monitor for and try to prevent security breaches. We implement security safeguards designed to protect your data. We regularly monitor our systems for possible vulnerabilities and attacks. Unfortunately, the transmission of data over the internet is not completely secure, we cannot warrant the security of any information that you send us. Once we have received your data we will use strict security measures to try to protect it against loss, misuse, unauthorised alterations or interception when transferred electronically. We use a variety of security technologies to help protect your personal information from unauthorised access, use, or disclosure. The firm maintains electronic safeguards including the use of encryption technologies to protect your confidential information. However, there is no guarantee that data may not be accessed, disclosed, altered, or destroyed by breach of any of our physical, technical, or managerial safeguards.

We keep our privacy policy under regular review. This policy may be updated at any time. We therefore invite you to consult it regularly. If you have any question or want to request further information about our privacy policy, the data we hold on you, or you would like to exercise one of your data protection rights, please do not hesitate to contact us.